Custom development and solutions
ArsURA — e-invoices into PANTHEON, incoming and outgoing
ArsURA is a web portal for e-invoices in PANTHEON: it receives incoming invoices and also downloads outgoing ones from Moj eRačun (MER). It reads XML e-invoices directly and PDF and scanned invoices with the help of artificial intelligence. Every invoice is reviewed by a person before export. The result is an Excel file with posted lines, department and cost centre, which you import into PANTHEON with no manual re-typing.
Who it is for
ArsURA is for companies with a large number of incoming invoices that want to post them quickly and assign a department and cost centre to each one. It is especially suitable:
- for accounting firms, because the portal keeps several companies (clients) apart and you manage them all in one place,
- for companies with a large number of incoming invoices (URA) every month.
The problem it solves
Incoming invoices arrive as XML e-invoices, as PDFs and as scanned paper, domestic and foreign. Re-typing line items, suppliers and taxes by hand is slow and error-prone. ArsURA loads the invoices, recognises their content and prepares them for posting in PANTHEON.
What you get
- Fast posting: an invoice gets an ident, a department and a cost centre without manual re-typing.
- Recognition of all invoices: including those that do not go through MER, domestic and foreign, scanned and PDF.
- One PDF, several invoices: there is no need to scan and upload invoice by invoice. You scan the whole stack of invoices into a single PDF and the portal automatically recognises where one invoice ends and the next begins and splits it, so each invoice becomes a separate record with its own review and export. Each split invoice counts separately towards your package’s PDF invoice quota.
- Outgoing invoices too: in the same way, outgoing invoices can be downloaded from Moj eRačun (MER) and imported into PANTHEON.
- Master data from PANTHEON: items (idents), partners, departments and cost centres are transferred to the portal, so the portal matches invoices to your codes.
- Memory of recurring costs: when the same line from the same supplier comes every month (rent, utilities, subscriptions), the portal suggests the ident you chose last time.
- VAT: the rate on the invoice is mapped to your VAT code, and anything the portal is not sure about is flagged for a second look.
- Split in the export: invoices are divided into up to three Excel files (Croatian, EU and foreign suppliers).
- Several companies: the portal keeps companies (clients) apart, so accounting firms can use it too.
How it works day to day
- You upload invoices to the portal (XML, PDF, a PDF with several invoices or a ZIP with several files) or fetch them from Moj eRačun (MER). A usual batch is 200 to 300 invoices at once.
- The portal reads XML e-invoices directly and PDF and scanned invoices with the help of artificial intelligence. A PDF containing several invoices is split into separate invoices.
- You review every invoice next to the original file and complete the data if needed. Nothing is exported without review.
- You export an Excel file and import it into PANTHEON through the data exchange wizard.
How it is set up
You use the portal we built. Then you transfer items, partners, departments and cost centres from PANTHEON to the portal with a wizard that you download from the portal. The user can do all of this on their own.
What you need
- PANTHEON in which you post invoices,
- access to the portal with a chosen package (see the price below).
Connection to PANTHEON
Master data is transferred from PANTHEON to the portal with a wizard, and finished invoices are exported to Excel that you import back into PANTHEON through the data exchange wizard. The related solution for issued invoices is e-invoicing in PANTHEON.
Price
All amounts are excl. VAT.
The price depends on the number of databases (legal entities) and the number of incoming invoices per month, and ranges from 19 EUR a month (up to 3 databases and 50 invoices) to 229 EUR a month (an unlimited number of databases, up to 1,700 invoices).
| Package | Monthly price | Extra database (legal entity) | Databases (included / maximum) | Included per month | Above the quota |
|---|---|---|---|---|---|
| START | 19.00 EUR | 7.00 EUR | 1 / 3 | 40 XML, 10 PDF | 0.12 EUR per XML, 0.22 EUR per PDF |
| BUSINESS | 49.00 EUR | 4.00 EUR | 5 / 50 | 150 XML, 50 PDF | 0.10 EUR per XML, 0.18 EUR per PDF |
| PRO | 99.00 EUR | 2.50 EUR | 10 / 150 | 500 XML, 150 PDF | 0.09 EUR per XML, 0.15 EUR per PDF |
| MAX | 229.00 EUR | 1.50 EUR | 40 / unlimited | 1,500 XML, 200 PDF | 0.07 EUR per XML, 0.13 EUR per PDF |
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Frequently asked questions
How accurate is reading PDF invoices?
Reading PDF invoices is over 90% accurate. That is why reviewing every invoice is mandatory: you confirm what the portal read before anything is exported.
What if an invoice is not clearly readable?
You complete the data the portal could not read directly in the portal, next to the original file.
Can I upload invoices that do not come through Moj eRačun?
Yes. The portal also recognises scanned and PDF invoices that do not go through MER, whether they are from domestic or foreign suppliers.
Can I scan several invoices into one PDF?
Yes. You scan all the invoices into a single PDF and the portal automatically recognises the individual invoices and splits them. Each one counts as a separate PDF invoice in your package quota. Each invoice then goes on like any other: review next to the original file, then export.
Can I set up ArsURA myself?
Yes. You transfer the master data from PANTHEON with a wizard downloaded from the portal, and the user can do everything else on their own.
Let’s talk about your system
Tell us what you need to connect or automate. A short call is enough to estimate the solution and cost.
