ArsURA — receiving incoming invoices into PANTHEON

Why it matters

Incoming invoices arrive as XML e-invoices and as plain PDFs. Re-typing line items, suppliers and taxes by hand is slow and error-prone. ArsURA loads the invoices, recognises their content and prepares them for posting in PANTHEON.

How it works

1. You upload invoices to the portal (XML, PDF or a ZIP with several files) or fetch them from Moj eRačun (MER). A usual batch is 200 to 300 invoices at once.
2. The portal reads XML e-invoices directly and PDF invoices with the help of artificial intelligence.
3. You review every invoice next to the original file. Nothing is exported without review.
4. You export an Excel file and import it into PANTHEON through the data exchange wizard.

What else the portal does

• Master data: items (idents), departments, cost centres and subjects are imported from Excel, so the portal matches invoices to your codes.
• Memory of recurring costs: when the same line from the same supplier comes every month (rent, utilities, subscriptions), the portal suggests the ident you chose last time.
• VAT: the rate on the invoice is mapped to your VAT code, and anything the portal is not sure about is flagged for a second look.
• Split in the export: invoices are divided into up to three Excel files (Croatian, EU and foreign suppliers).
• Several companies: the portal keeps companies (clients) apart, so accounting firms can use it too.

The related solution for issued invoices is e-invoicing in PANTHEON.